GeoLang Ltd is committed to safeguarding the privacy of personal and sensitive personal data and is bound to comply with the UK Data Protection Act 2018 and EU General Data Protection Regulation (GDPR), along with similar and applicable laws in other countries around the world. This Privacy Notice forms part of GeoLang Ltd obligation to be open and fair with all individuals whose personal and sensitive personal data GeoLang Ltd processes and to provide details around how it processes such personal data and what it does with it.
GeoLang Ltd processes the personal data of its clients and partners such as names, contact details and email addresses, amongst other things. Processing of this data implies collecting, storing, using, disclosing or disposing of individuals’ personal data.
Individuals’ of existing or prospective clients and partners who leverage GeoLang Ltd solutions and services, or use the GeoLang Ltd website, may be provided with further privacy notices which may be contained in a separate supplemental notice. These additional privacy notices shall supplement this Privacy Notice.
This Privacy Notice relates to the processing of personal data by GeoLang Ltd. Unless otherwise stated, all references to “we” or “our” shall imply all GeoLang Ltd lines of business that process personal or sensitive personal data.
None of the lists, or examples provided in this Privacy Notice, are intended to be exhaustive or fully representative of every individual.
The scope of this Privacy Notice covers clients (existing and prospective) and partners (existing and prospective) personal data in respect of the following: –
This Privacy Notice applies to all portfolio companies belonging to GeoLang Ltd as well as centralised business functions.
3 COLLECTING PERSONAL DATA
We may collect and store the following kinds of personal data: –
Before you disclose to us the personal data of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal data in accordance with this Privacy Notice.
4 USING PERSONAL DATA
We may use your personal information to:
5 DISCLOSING PERSONAL DATA
We only disclose your personal data in the ways set out in this Privacy Notice or subject to any agreements in place between us. The following circumstances may apply:
We do not sell, rent or trade any of your personal data.
We will not, without your consent, disclose or supply your personal data to any third party for the purpose of their or any other third party’s direct marketing.
6 RETAINING PERSONAL DATA
Personal data that we process, for any purpose or purposes, shall not be kept for longer than is necessary. GeoLang Ltd bases its record retention on any legal, regulatory or contractual obligations.
You have the right to request we erase your data, where we do not have any overriding legal, regulatory or contractual obligations.
7 SECURING PERSONAL DATA
Where GeoLang Ltd acts as the controller of personal data, it will ensure that necessary and adequate safeguards are in place to prevent unauthorised access, loss, misuse or alteration of your personal data.
We store all personal information on secure servers with relevant access and firewall controls.
Any personal data sent to us, either in writing or email, may be insecure in transit and we cannot guarantee its delivery.
Passwords must be kept confidential and not disclosed to a third party. GeoLang Ltd does not ask you for your password.
8 INTERNATIONAL DATA TRANSFERS
Personal data that we collect, is stored in the UK and not outside the European Economic Area. Should we establish operations outside of the UK, or Economic Area in the future, personal data will be covered by binding corporate rules or contractual arrangements to ensure it is processed appropriately.
When data is processed outside of the UK or European Economic Area, we will notify you.
9 SUBJECT ACCESS REQUESTS
You may instruct us to provide you with any personal data we hold about you as part of a Subject Access Request. The provision of such information will be subject to: –
a) Appropriate evidence of your identity.
In certain instances, where exemptions exist, we may withhold personal data that you request, and which are permissible by law.
You have the right to rectification and may wish to contact us if the personal data that we hold about you needs to be corrected or updated.
You have the right to object to us processing your data, and the right to request we restrict the processing of your data.
You may instruct us at any time not to process your personal data for marketing and communications purposes by means of ‘opting-out’.
We do not perform any auto-profiling of individuals.
10 UPDATES / AMENDMENTS
In order to remain compliant with any legal and regulatory obligations, or as part of our evolving business practices, we may update this Privacy Notice from time to time by publishing a new version. In certain instances, we may notify you.
11 THIRD PARTY WEBSITES
We are not responsible for the practices employed by Third Party Websites linked to or from our Website nor the information or content contained therein. Often links to other websites are provided solely as reference points to information on topics that may be useful to the users of our Website. Please remember that when you use a link to go from our Website to a Third-Party Website, our Privacy Notice will no longer apply. Your browsing and interaction on any other Website, including Third Party Websites, which have a link on our Website, are subject to that Website’s own Privacy Notice.
13 OPT IN / OPT OUT
You have the right, at any time, to ask us not to process your personal data for marketing purposes.
You can opt-out of receiving email communications simply by clicking the unsubscribe link, which is contained within marketing emails.
Please note it can take up to 30 days for a request to be fulfilled because of pre-planned or ongoing marketing activity.
14 DATA PROTECTION REGISTRATION
We are registered as a data controller with the UK Information Commissioner’s Office and our data protection registration number is [Insert portfolio company ICO registration number].
15 OUR DETAILS
GeoLang Ltd is registered in England and Wales under company number 05719222.
Its trading office is at 22 Great James Street, London, England, WC1N 3ES.
You can contact us as follows: –
In writing: 22 Great James Street, London, England, WC1N 3ES
Data Protection Officer
1 King William Street London,
If you feel your rights have not been respected, or do not feel a situation was resolved satisfactorily, you have the right to raise a complaint with the UK Information Commissioner.
You can contact them as follows: –
Telephone: +44 (0)303 123 1113
Information Commissioner’s Office
Wycliffe House Water Lane